Prepared by WebArt Technology
Confidential
WebArt Technology × MaxSaaS — Bespoke Client Proposal
SJR LondonSystem Architecture
A full technical view of how MaxSaaS connects SJR London, luxury brands, and candidates — showing every module, every data flow, and every automation in one unified system.
AI Workforce
Marketing Automation
Employer Portal
Candidate Portal
May 2026
Luxury Recruitment
01 — System Overview
Four parties. One platform. Zero gaps.
MaxSaaS operates as the central intelligence layer — routing all data, automating all workflows, and orchestrating every interaction across SJR London's entire operation.
SJR London MaxSaaS System Overview
Hub-and-spoke diagram: MaxSaaS at centre with six internal module pills, connected via animated bidirectional flows to SJR Admin, Luxury Brands, Candidates, and AI Workforce.
Config & management
Reports & alerts
Shortlists · Nurture
Job briefs · Feedback
CV · Registration
Job alerts · Invites
Triggers · Scripts
Screened data · Logs
MaxSaaS Platform
AI & Marketing Automation — 6 Active Modules
CRM & Pipeline
AI Workforce
Marketing Hub
Employer Portal
Automation Engine
Reporting & Insights
SJR London
Admin & Operations Team
FULL DASHBOARD & REPORTING
Luxury Brands
Employers & Talent Directors
EMPLOYER PORTAL ACCESS
Candidates
Fashion & Beauty Professionals
CANDIDATE PORTAL ACCESS
AI Workforce
Receptionist · Screener · Caller
24 / 7 ALWAYS ON ZERO DOWNTIME
LEGEND
Inbound — data flowing into MaxSaaS
Outbound — MaxSaaS dispatching to parties
02 — Module Architecture
Inside MaxSaaS — five layers, one data pipeline.
How every module inside MaxSaaS connects — from the moment a candidate or brand makes contact, to the moment a placement is confirmed and the retention sequence fires.
MaxSaaS Internal Module Architecture
Horizontal five-stage pipeline showing data flowing from Entry through AI Workforce, CRM, Automation Engine, to Dispatch.
Candidates
via candidate portal
Luxury Brands
via employer portal
SJR Recruiters
work the pipeline daily
SJR Admin
oversight & reporting
Entry & Access
EXTERNAL TOUCHPOINTS
Candidate Portal
Self-service registration
24/7 access for talent
Employer Portal
Post roles · Shortlists
Brand self-service hub
AI Chat & Voice
Web widget · Phone
24/7 frontline reception
Web Forms
Contact · Apply forms
Captures every visitor lead
LinkedIn & Ads
Campaigns to pipeline
Inbound
data
AI Workforce
AUTOMATED LAYER
AI Receptionist
24/7 inbound handling
Books briefs & calls
AI Screener
Qualifies candidates
Scores · tags · flags fit
AI Caller
Proactive outreach
Temp bench refresh
Output: scored profiles
Scored
profiles
CRM & Pipeline
RECRUITER WORKSPACE
Candidate CRM
Full profile · CV · Score
Single source of truth
Client Pipeline
Prospect → Brief → Placed
Full client lifecycle view
Smart Matching Engine
Brief ↔ candidate auto-match
Cuts shortlist time by 80%
Tag & Score System
Sector · Role · Level · Fit
Instant filtering & routing
Temp Bench Manager
Live availability · Mon refresh
Pipeline
triggers
Updates
CRM data
Automation Engine
AUTOMATED LAYER
Trigger System
Event-based triggers
Sequence Builder
Multi-step nurture
Smart Routing
Tag-based routing
Scheduling Engine
Date · Time · Interval
Re-engage inactive
Execute
sequences
Dispatch & Reports
OUTBOUND LAYER
Email Campaigns
Nurture · Re-engagement
To candidates & brands
SMS & WhatsApp
Reminders · Confirmations
Instant time-sensitive sends
Voice AI Calls
Outbound automated calls
Bench refresh · Prospect calls
Calendar Scheduling
Interview booking · ICS
Both parties auto-invited
Reporting Dashboard
Placements · Pipeline · Revenue
DELIVERED OUTCOMES
24/7
Coverage
Zero missed leads
<2 min
Response time
vs hours previously
80%
Screening automated
Recruiters see only qualified
300+
Touchpoints/month
Running automatically
90d
To full deployment
Live in 3 months
03 — Impact in Numbers
What the numbers say
Operational outcomes MaxSaaS delivers from day one of full deployment — replacing manual effort with systematic, intelligent automation.
0 AI Response
<2 min Inbound Lead
0 Candidate Screening
0 Automated Touchpoints
£38k+ Equivalent Platform
0 To Full Operational
04 — Pain Resolution
Eight problems. Eight solutions.
Each operational gap in SJR London's current model — and the specific MaxSaaS module that closes it.
01
Before
Temp bench managed reactively. Manual calls every Monday. 2–3 hours lost per week.
→
After MaxSaaS
AI Caller contacts all temp candidates at 8am Monday. Live confirmed bench before the team arrives.
02
Before
Candidate database goes stale. Wrong availability. Out-of-context calls erode the premium experience.
→
After MaxSaaS
Every candidate re-engaged every 8 weeks automatically. Profile freshness maintained. Zero manual effort.
03
Before
Inbound leads after 5:30pm and weekends sit unattended. First-mover advantage lost to competitors.
→
After MaxSaaS
AI Receptionist handles every inbound 24/7. Brief captured, call booked. Zero missed leads.
04
Before
20-minute manual screening calls for every candidate — including unsuitable ones. Recruiter time wasted.
→
After MaxSaaS
AI Screener qualifies all candidates first. Recruiters only review pre-scored, shortlistable profiles.
05
Before
Post-placement check-ins happen when someone remembers. Clients drift to competitors between hires.
→
After MaxSaaS
4-weekly client check-in runs for 6 months post-placement. Relationship maintained automatically.
06
Before
No self-service vacancy portal. Every brand interaction requires a human touchpoint. Not scalable.
→
After MaxSaaS
Employer portal: brands post roles, view shortlists, track status — around the clock.
07
Before
Marketing stops when operational pressure rises. No pipeline being built in the background.
→
After MaxSaaS
Lead funnels, nurture sequences and re-engagement campaigns run continuously — independent of staff.
08
Before
No candidate portal. Registration via email or call. Inconsistent data. No application tracking.
→
After MaxSaaS
Candidate portal: register, upload CV, browse roles, track applications — feeding MaxSaaS 24/7.
05 — Operational Flows
Three parties. One seamless system.
How each party moves through the MaxSaaS ecosystem — from first contact to long-term retention.
From first enquiry to retained client
01
Brand discovers SJR London
Website · LinkedIn · Paid campaign
02
AI Receptionist activates
Brief captured · Discovery call booked
03
Vacancy brief form auto-sent
Pipeline stage created in CRM
04
Smart candidate matching
Tagged database searched automatically
05
Shortlist delivered
Branded email · 48hr follow-up if no reply
06
Interviews scheduled
Auto-reminders · Cancellation rebook flow
07
Placement confirmed
Fee trigger · Onboarding sequence starts
08
4-weekly retention sequence
6 months automated · Re-engage at 60 days
From discovery to placement and beyond
01
Candidate discovers SJR
Website · LinkedIn · Portal · Referral
02
Registers on candidate portal
CV uploaded · Sector tags auto-assigned
03
AI Screener qualifies
Scored · Tagged · Flagged if high-fit
04
Matched to live roles
Smart match across all active vacancies
05
Job alert sent
Email · SMS · Interest confirmation
06
Interview invitation
Scheduling link · Auto-reminders
07
Placed → Onboarding check-in
Day 7 · Day 30 · Day 90 automated
08
Not placed → Nurture sequence
8-weekly refresh · Active pool maintained
What the team sees and controls
01
Live pipeline dashboard
All candidate & client stages visible
02
New lead notifications
Instant alert when AI captures new brief
03
Pre-screened candidate pool
Scored profiles ready for human review
04
Approve and send shortlists
One click → branded email to brand client
05
Temp bench live view
AI-confirmed availability updated weekly
06
Campaign performance
Open rates · Conversions · Pipeline value
07
Placement reporting
Time-to-fill · Fill rate · Revenue tracking
08
AI workforce monitoring
Call logs · Screener scores · Receptionist log
06 — The Offer
One investment. Complete transformation.
Everything needed to deploy MaxSaaS fully — built, configured, trained, and live within 90 days.
Bespoke Engagement
£2,000
Complete 3-Month Engagement · All-Inclusive
New Website
Employer Portal
Candidate Portal
MaxSaaS Setup
AI Workforce
300 Hrs Development
Dedicated MaxSaaS Expert
WebArt Technology × MaxSaaS · maxsaas.ai · webart.technology · Prepared exclusively for SJR London · May 2026 · Confidential